Request for Voter Registration Data

Request Voter Registration Data 

 

The State Board of Elections is now able to provide you a printable "Request for Voter Registration Data" form through the below link.  Please review the form to determine if you meet one of the qualifications. After completing the form, you can fax or mail the form to the State Board of Elections.

If you have any questions, please contact State Board of Elections staff member Sheila Walker 502-573-7100 or email her at sheila.walker@ky.gov.

Download the Voter Registration Data Form  

 

Click here to download the Frequently Asked Questions.

 

Frequently Asked Questions

Question

Where do I get a “Request For Voter Registration Data” form (SBE-84)?
Answer At your county clerk’s office; the State Board of Elections office; or our website @ www.elect.ky.gov.
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Question

What are precinct codes and how do I find what precinct codes I need to request?
Answer Each precinct is assigned a code number and name.  Contact your county clerk to learn what precinct code(s) you should be requesting
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Question

I have the name of the precinct(s) to order voter registration data. Will that be enough information to place my order?
Answer No, you will have to have the precinct(s) code and you can obtain precinct(s) codes from your county clerk (Example: A101, B101, C101).
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Question How do I pay for labels and CD-ROM if I do not know the number of labels and records?
Answer

Exact number of labels and CD-ROM records cannot be determined until the request for voter registration data has been completed.  It is recommended that no money be paid with initial request and an SBE employee will contact the requester by telephone with the exact amount due.  The requester then has the choice of paying by check or money order with delivery being made by First Class Mail, pick up at SBE office, or UPS/COD.  Cash on delivery (COD) orders include the current UPS service charge of $11.50.  All checks and money orders should be made payable to “Kentucky State Treasurer”.   There is a minimum charge of $25.00 for CD-ROM orders and a minimum charge of $10.00 for label orders.

 
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Question Why do I owe $10.00 if I purchased two precincts at a cost of $4.00 per precinct?
Answer There is a minimum charge of $10.00 for all Alphabetical and Street Order Lists.
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Question I just received a paper list, when looking at the list there is an age code, how do I know what the age code means?
Answer

Age Code:
               Code 1 (17-24)
               Code 2 (25-34)
               Code 3 (35-49)
               Code 4 (50-61)
               Code 5 (62-Over)

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Question Why is it taking so long for me to receive my order by UPS/COD delivery?
Answer UPS attempts three (3) deliveries at the shipping address and if no one is available for delivery and payment, the package is returned to State Board of Elections.  
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Question Why is it taking so long for me to receive my order that I faxed to State Board of Elections?
Answer Too often faxed “Requests for Voter Registration Data” forms are not being received by State Board of Elections OR are being received by State Board of Elections but not legible; and therefore we cannot contact the requester.
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Question Can I make a request for only those voters that voted three out of five last elections?
Answer Special requests ARE available for labels and/or CD-ROM, but ARE NOT available for lists.  To order special requests for labels and/or CD-ROM, simply note your specific request at page 2, “Special Request”.
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Question Give me the instructions and software packages to get the CD-ROM to work for me in making lists, labels and spreadsheets?
Answer The State Board of Elections provides the data formatted in the American Standard Code for Information Interchange (ASCII) text file.  This general text format requires the requester to import the data into a variety of software packages.  The State Board of Elections does not endorse, sell, or provide instructions on any personal software packages.
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Question Who do I contact if I have questions regarding a Request for Voter Registration Data?
Answer Contact the State Board of Election by calling Sheila Walker at 502-573-7100 ext. 265; or emailing sheila.walker@ky.gov; or the SBE website address is www.elect.ky.gov
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Question I have not filed for office yet, can I still order voter registration data?
Answer Yes, any person qualified to be a candidate may order data under the statute.
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Question I am a concerned citizen. Can I order voter registration data?
Answer No, a concerned citizen does not meet the requirements of 31 KAR 3:010.
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Question I am the treasurer for the candidate. Can I order Voter Registration Data for the candidate?
Answer No, the candidate must be the Requester and the candidate must complete and sign the form; however the candidate can request it be mailed to his/her treasurer or picked up by someone else at State Board of Elections.
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Question Can I request telephone numbers on the voter registration data form?
Answer No, we do not provide telephone numbers on the data.
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Question I placed my order 5 (five) days ago, but have not received it?
Answer It takes 7 to 10 business days to process and then you need to allow a few days for delivery. Except for UPS/COD orders, payment is required prior to the shipping or pick up of order.
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Question When requesting voter registration data after a Special Election is the voter credit listed on the data?
Answer No, we do not have voter credit on Special Elections, you would have to do an open records request to each county and request the precinct rosters from those counties that had the Special Election.
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Question What would be the grand total for my order including shipping?
Answer Except for UPS/COD orders, there are no shipping costs.
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Question Can I order just city voters and/or school board voters on a paper list?
Answer No, the voter registration data will include all voters in the precinct.  However, you will be able to extract the CITY and SCHOOL BOARD voters if your county clerk utilizes and assigns identification for the "town" code for city voters and/or "other" code for school board voters in the statewide voter registration database.  Paper lists with "town" and "other" codes will ONLY include the voter's name, address, and if applicable the assigned "town" and/or "other" code. This will exclude the party, gender, age and the voting history data. You must contact your county clerk to get that precinct code.
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Question Can I order just city voters and/or certain school board voters in a split precinct on mailing labels?
Answer No, you will receive all voters within that precinct or area.